Best AI Meeting Assistants for Business Executives

AI meeting assistants help professionals save time, boost productivity, and stay organized by automatically transcribing meetings, generating summaries, setting action items, and integrating with calendars and collaboration tools. With remote and hybrid work on the rise, these tools are more essential than ever, eliminating the hassle of note-taking and ensuring every detail is captured. They highlight the growing impact of AI and automation in modern business operations.

So here’s our top alternatives to Otter.ai:

1. BlueDot

BlueDot is a comprehensive AI meeting assistant that enhances productivity with intelligent automation.

Key Features:

• AI-powered transcription and summarization.
• Integration with popular video conferencing tools.
• Smart note-taking and action item tracking.
• Secure cloud storage and data privacy compliance.

Best For: Executives looking for an all-in-one meeting assistant with high security standards.

2. Fireflies.ai

Fireflies.ai is a powerful AI meeting assistant designed for business professionals who want accurate transcription and seamless integrations.

Key Features:

• Automatic transcription for Zoom, Microsoft Teams, Google Meet, and other platforms.
• AI-powered search to find key moments in recorded meetings.
• Integration with CRMs like Salesforce and HubSpot.
• Team collaboration tools for annotating and sharing transcripts.

Best For: Executives who need detailed meeting notes and CRM integration.

3. Avoma

Avoma goes beyond just transcription. It provides AI-generated insights to help teams make better business decisions.

Key Features:

• Real-time and post-meeting transcription with speaker identification.
• AI-generated summaries and action items.
• Collaboration tools to comment and highlight key sections in transcripts.
• Analytics to track meeting effectiveness.

Best For: Business leaders who need actionable insights from meetings.

4. MeetGeek

AI-powered assistant MeetGeek automates meeting management from start to finish.

Key Features:

• Transcriptions in multiple languages.
• AI-generated highlights and summaries.
• Automatic action item tracking.
• Integration with Slack, Google Drive, and project management tools.

Best For: International teams and executives who need multilingual support.

5. Fathom

Fathom — free AI meeting assistant, helps executives capture and organize meeting highlights.

Key Features:

• One-click highlight capture during meetings.
• Instant transcription and summary creation.
• Seamless syncing with note-taking apps like Notion and Evernote.
• User-friendly interface with quick search capabilities.

Best For: Cost-conscious professionals looking for a free yet effective solution.

6. tl;dv

tl;dv (Too Long; Didn’t View) is a specialized AI assistant for video meetings, helping executives save time by capturing key moments.

Key Features:

• AI-powered meeting summarization.
• Timestamped highlights for quick reference.
• Integrations with Slack and other collaboration tools.
• Multilingual support for global teams.

Best For: Business leaders who frequently review recorded meetings.

6. Zoom

Zoom, while known primarily as a video conferencing tool, offers robust meeting assistant features like transcription, recording, and breakout rooms. It’s a go-to solution for virtual meetings and webinars.

Key Features:

• Automatically records and transcribes meetings, so you can focus on the discussion.
• Facilitates smaller group discussions within large meetings for more focused conversations.
• Non-intrusive reactions (like thumbs-up) allow participants to engage without interrupting the speaker.
• Syncs with Google Calendar, Microsoft Outlook, and other platforms for scheduling and follow-ups.

Best for: Video conferencing with built-in transcription and meeting management tools.

7. Fellow

Fellow is a collaboration-focused meeting assistant that helps teams create agendas, track action items, and follow up on tasks. It’s built to streamline meeting workflows and enhance productivity.

Key Features:

• Create and share agendas collaboratively, ensuring all meeting topics are covered.
• Track and manage action items, assigning them directly during meetings.
• Pre-built templates help ensure consistency and efficiency for recurring meetings.
• Keep everyone aligned during meetings by taking notes in real-time and sharing them immediately.

Best for: Collaboration, agenda management, and tracking action items.

8. Clockwise

Clockwise is an intelligent calendar assistant that optimizes your meeting schedules. It focuses on managing your time efficiently by balancing meetings and focused work periods.

Key Features:

• Clockwise helps you block time for focused work, ensuring you aren’t overwhelmed by back-to-back meetings.
• Automatically finds the best time slots for meetings based on your team’s availability.
• Syncs team calendars to ensure everyone is on the same page regarding meetings and availability.
• Suggests meeting times that are best for your work preferences and patterns.

Best for: Optimizing calendar management and smart scheduling.

9. Microsoft Copilot

Microsoft Copilot is an AI assistant integrated within Microsoft 365, offering meeting summaries, task management, and deep integration with other Microsoft tools. It’s ideal for those embedded within the Microsoft ecosystem.

Key Features:

• Provides quick summaries of meetings, highlighting key points and action items.
• Syncs seamlessly with Word, Excel, and Teams for a smooth workflow.
• Automatically creates tasks from meeting notes and sends reminders for follow-up.
• Captures and transcribes meetings live for later reference.

Best for: Microsoft ecosystem users who need meeting summaries and task automation.

10. Scheduler AI

Scheduler AI is a smart scheduling assistant that helps streamline meeting scheduling by automatically finding optimal times based on team availability.

Key Features:

• Automatically schedules meetings at the most convenient times for all participants, reducing the back-and-forth.
• Syncs with Google Calendar and Outlook, ensuring a seamless experience.
• If any conflicts arise, Scheduler AI will automatically find new meeting times.
• Helps you set up meeting details, such as agendas and time zones.

Best for: Automating and optimizing meeting scheduling with minimal effort.

11. Calendly

Calendly is an AI-powered scheduling tool that simplifies the process of arranging meetings by allowing participants to choose from available time slots. It removes the hassle of manual coordination.

Key Features:

• Lets others book time with you based on your availability, eliminating email back-and-forth.
• You can set specific time slots for different types of meetings.
• Works with teams by syncing multiple calendars to find the best meeting times.
• Integrates with Zoom, Microsoft Teams, and Google Meet for easy meeting setup.

Best for: Automated scheduling and eliminating scheduling conflicts.

12. Motion

Motion is an AI assistant that optimizes your calendar by helping you allocate time for meetings and deep work. It’s designed to help you stay on top of your tasks without overwhelming your schedule.

Key Features:

• Integrates with task management apps to prioritize meetings and work tasks together.
• Automatically adjusts your calendar to fit in important meetings without overloading you.
• Gives personalized suggestions based on your work habits and calendar.
• Sends reminders for upcoming meetings and deadlines, keeping you on track.

Best for: Managing tasks and meetings with optimized time scheduling.

13. Reclaim

Reclaim is an intelligent calendar assistant that helps balance meetings and focused work by scheduling and “reclaiming” time in your calendar.

Key Features:

• Automatically manages your calendar, blocking time for focused work and reducing meeting overload.
• Helps you schedule uninterrupted focus time for high-priority tasks.
• Syncs with Google Calendar to manage both professional and personal schedules.
• Reclaims time by adjusting meetings to fit within your available time slots.

Best for: Optimizing work-life balance by managing both meetings and focus time.

14. Sembly AI

Sembly AI is a real-time transcription and meeting assistant that helps you capture, summarize, and review meetings with ease. It’s great for teams looking for efficient note-taking and actionable insights.

Key Features:

• Automatically transcribes meetings in real time.
• Summarizes meetings, highlighting key points and decisions.
• Works with Zoom, Google Meet, and Microsoft Teams for easy integration.
• Allows teams to collaborate on meeting notes for accuracy and efficiency.

Best for: Teams looking for real-time transcription and actionable meeting summaries.

15. Amazon Alexa

Amazon Alexa is a voice-activated assistant that simplifies meeting scheduling, reminders, and task automation with voice commands.

Key Features:

• Use voice commands to schedule meetings, set reminders, and take notes.
• Syncs with smart home devices, helping manage your meeting environment.
• Sends reminders for upcoming meetings, deadlines, and key actions.
• Automates simple tasks like note-taking or reminding attendees to join a meeting.

Best for: Voice-activated task management and meeting setup.

16. Asana

Asana is a project management tool that integrates seamlessly with meeting discussions. It helps track action items and monitor progress after each meeting.

Key Features:

• Directly assign action items from meetings to individuals, ensuring follow-ups are clear.
• Teams can collaborate on tasks, share files, and track progress.
• Works with Zoom, Slack, and Google Meet to connect meetings with project workflows.
• Track the progress of tasks and deadlines post-meeting.

Best for: Managing meeting outcomes alongside project and task management.

17. Clara

Clara is a smart scheduling assistant that automates meeting scheduling and follow-ups using natural language processing to understand and respond to scheduling requests.

Key Features:

• Automatically schedules meetings based on availability and preferences.
• Clara understands natural language and responds intuitively to scheduling requests.
• Manages email invites, confirmations, and reminders for meetings.
• Adjusts Clara’s behavior to fit specific scheduling needs and preferences.

Best for: Automating scheduling and follow-ups through natural language understanding.

18. ClickUp

ClickUp combines project management with meeting assistant features to help teams capture action items and track progress seamlessly.

Key Features:

• Integrates meeting notes directly into task management, ensuring easy follow-up.
• Allows real-time collaboration during meetings, making it easier to track decisions.
• Syncs with platforms like Zoom and Slack for streamlined workflows.
• Pre-built templates ensure consistency across meetings.

Best for: Combining meeting management with project and task tracking.

19. Equal-time rule

The Equal-Time Rule ensures fair participation by limiting how long each person can speak in meetings, promoting equal engagement from all participants.

Key Features:

• Tracks speaking time in real-time to ensure everyone gets equal opportunities to contribute.
• Monitors who is speaking and alerts when one participant dominates the conversation.
• Provides detailed reports on time distribution during meetings.
• Sends alerts to the meeting facilitator if the speaking time is unbalanced.

Best for: Ensuring equal participation and fairness in meetings.